Stop, Reread and Think Before You Send

Be sure to read emails in full before responding.

Recently, I had the lovely experience of having a couple site visitors send accusatory emails to me. It was obvious that they did not take the time to read my entire response to their request for advice or the article they were disagreeing about.

I know this because when I pointed out what I had typed to the contrary, one inquirer apologized. The other, I never heard back from…

But at that point they had sort of embarrassed themselves. Just because they reacted without reading (or thinking about what I had typed).

Sadly, so many are busy pushing their opinions, that they truly have no interest in any other point of view. (More so now with so many folks stressed out and spending way too much time on social media.)

If this is your approach, how can you expect to ever learn anything?

Why Many Come Here

It’s not uncommon for my site to be used as the “bad guy”. Someone out there uses [email protected] as a reference to point out to someone else what they are doing incorrectly.

I’m okay with that because in most cases, when those folks contact me for clarification it is because they truly want to understand. Then there are those that want to shoot the messenger.

When something happens more than once in a short time-frame that becomes a topic of a post that hopefully will help others. Those who have the intellectual curiosity to know they don’t know everything. Those who are willing to learn new things that can positively enhance, in this case, their email communications.

By sharing this with you maybe it will help you to know better what to do when you are in a similar situation.

Read, Then Clarify if Unsure

In both cases, my email responses to these inquiries were unemotional, clear and properly down-edited. When you down-edit, which basically means you are responding point-by-point, you are minimizing the opportunity for misunderstandings.

The accusations were born because the other side was first distracted by the fact I did not totally agree with their approach or comment. Therefore once they saw that, they did not take the time to read my email in its entirety.

When you don’t take the time to read the emails you are responding to in their entirety, you risk making incorrect assumptions. And not making a positive impression.

In the cases that prompted this article, assumptions where made that were not in my response. Nor in anything written on this site. Lots of assuming going on.

Jumping to Conclusions

Not reading content in its entirety makes it is easy to jump to conclusions. This causes you to risk appearing as though, simply because someone differs with you, even if ever so slightly, that their point of view doesn’t matter. Not a good look.

You can’t then be upset when it is pointed out to you that you misinterpreted. No one is right all the time. To want to be is unrealistic.

And, no, saying, “I may have not read your email thoroughly but…” before you type your excuse for jumping to conclusions, doesn’t make your claims valid or right. You simply look as though you have no ability to pay attention to details — not to mention having narcissistic tendencies.

Don’t be an Accuser

What does it say about a person who whips off an accusatory email but doesn’t take the time to read the details about that which they are complaining? In these cases, I always try to soften the perceived disagreement by asking a valid question. One that if answered tends to prove my point.

It is your responsibility to read communications completely before responding to them. It is also your responsibility to ensure you are responding with the correct intent and tone.

Before you make accusations, be sure that what you are responding to is in fact what the person intimated, said or provided. If you are unsure what they mean, just ask first.

Then, take them at their word.

Pause Before Responding

Take the time to think about if what you are typing is apropos and accurate to what was typed by the other side. If you are in a hurry and don’t have time to read previous emails before you reply to them in haste, then don’t reply.

Wait until you have the time to send an educated measured response. You’ll save face and have to eat a lot less humble pie in the process.

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