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When to Expect an Email Reply?

When to expect an email reply.

How soon should you expect a reply to an email?

Should you send another email if the first isn’t responded to? Should you pick up the phone and call or send a text?

Yeah, do that if you want to be really annoying. But, if the issue was that important, you probably should have placed a phone call first, right?

Fast is Not Fast Enough

I’ve had the above happen when I didn’t respond to an email within 30 minutes. 30 minutes. Not everyone checks their email every 5 minutes or is available to respond to them as quickly as many folks would prefer.

Okay, so let’s get this out there — we aren’t talking about business email response time. However, onliners should attempt to respond to their incoming personal email within at least a day, no more than two. Promptly responding to email is simply a courteous thing to do.

Keep In Mind…

Remember that sometimes people are busy, away on a trip or vacation, have computer problems. Maybe your email got mixed up in the spam they received and was accidentally deleted. That does happen.

If you are on @yahoo, @hotmail, @gmail — whitelist your contacts and regularly check your junk/trash folders. Freebie email services are notorious for misidentifying spam. The responses you are looking for could be one of them and the reason for the appearance of no response.

On the other hand, what if you do something spammy and your email went into their junk/trash? Things such as having no text in the Subject: field, embedding graphics, or typing with all kinds of formatting, you could trip some spam filters.

Because of this, your email will be misidentified as spam. They can’t respond to emails that are not in their inbox.

When Should I Follow Up?

Sending a follow-up is up to your discretion and the situation. If it is to someone you know is online all the time, send a follow-up the next day asking if everything is okay to show your concern.

Refrain from accusing them of ignoring you like so many jump to do. Instead, sending a quick “just checking in” to see if they received your email should hopefully get you the response you are seeking.

Still not sure what to do? I have many articles about email etiquette response time for your reference in my archives.

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