Too many assume a presumptuous informal tone in their e-mails by virtue of not making simple efforts in addressing, grammar, spelling and — basically paying attention to details. ?? Yes, with those you know very well, you can probably get away with not paying attention to these details and be as informal as you like (but I bet they wouldn’t mind if you took the time and made the effort to do so anyway.)
For all other e-mail with those you don’t know very well – or at all, whether emailing directly or through Website inquiry forms, forums and discussion groups, putting forth the effort to add a dash of formality, courtesy and proper communication skills shows you are actually offering your respect to the person/people on the other side. You appear to be someone that should be taken seriously who understands that e-mail is not a one-way street.
When you e-mail a Website with questions or for assistance, if you are too informal (not using proper grammar, sentence structure, spell check, etc.) your inquiry may not be taken as genuine. If you e-mail as though you did not make it out of grade school, you risk not receiving a response at all. If you don’t take the time to show respect for the other side’s time by communicating properly; why should they take some of their valuable time to respond?
When e-mailing a discussion group or new contacts that don’t know you very well — by being too informal in your initial communications can cause those that don’t know you to may make incorrect assumptions as to your educational level, your sincerity or knowledge about the topic at hand.
It will never cause any harm to use the epitome of formality when forging new relationships whether they be personal or professional. It boils down to being a respect thing.? Aren’t the folks on the other side worth your time and the miniscule effort required to communicate properly and show a little courtesy???? Let them know they are worth the effort and the response will probably surprise you. By taking the time and making the effort to be respectful puts you strongly into a positive light with those who have yet to learn what a great person you really are!