Greetings and closings wrap a bow around your email message and can make a difference as to what type, how fast or even if you get a reply! When it comes to closings, that is your last opportunity to leave the impression you want to encourage the desire results.
- In particular, when you request information or ask something of the one you are emailing, thank them in advance (TIA!) and sign off your email appropriately. Be sure to type you name so you do not seem curt. Not typing your name at the end of an email can be perceived as terse and demanding. Incorporate you name into your signature file that is automatically appended to the end of every email so you’ve got this covered.
- By sending email that blurts out a question or demands a response without including a closing such as "Appreciate your Help!" or "Thanks in Advance" or even "Let me know what you think!" can cause the other side to not respond as quickly, work as hard, take you as seriously, or possibly not even care to respond at all. When someone you emailed for assistance does respond and take the time to help you, take a moment and send a reply email thanking them for their assistance. This only takes a moment and will be greatly appreciated by the person on the other side!
- As a general rule of thumb, if someone takes the time to email you and it is not junk mail or offensive, give them the courtesy of a timely return response. Who would have thought we would be so busy as to not have time to respond to email? By not doing so you appear to ignore them and that is how they will feel–ignored. How would you feel if email you sent was not responded to? A short and sweet acknowledgment of their email commenting on the issues within only takes a brief amount of time. By responding promptly you will leave a positive impression with those you communicate with.
As a courtesy to your fellow Netizens, be polite and type to others as you would have them type unto you.
| Courtesy #5 |