Are you looking for the proper way to help your emails stand out in the other side’s inbox that for hot issues or that you need further assistance (asking for help, needing a response, clarification)?
First let me reiterate that when conversations get “hot”, I always recommend that you first wait, preferably until the next morning, before you reply so that you can do so with a cool head! Got it? Okay. Good!
Quick Ways for Your Email to Stand Out in the Inbox
What I do is use the Subject: field to help set expectations and the tone for my email replies or follow-ups. But I don’t just change the subject alone — I make sure to add a comment at the top of the email (or previous emails) backing up what I have in the Subject: Field. So don’t just add these suggestions to the Subject: and click Send!
Before the established Subject:, on ongoing conversations, I use the following:
- FOLLOW UP: Use this when you don’t get a response to your original request.
- FOLLOW UP : Self explanatory.
- FYI: Great for when you have additional info that adds to a conversation.
- QUESTION: Use this when you have a question based on previous emails.
- UPDATE: Did prior information change?
- IMPORTANT! Don’t overuse and become the boy or girl that cried wolf!
For those times when I must have an answer and haven’t received one just yet…
Still No Response?
- PLEASE RESPOND: Be sure to include a note about why you really need the response.
- RESPONSE REQUIRED: If required there should be an outcome if no response is received.
- COMMENTS PLEASE: Why are their comments so important? Note why.
- LAST TRY: Use this only when you mean it.
These Subject: field attention-getters let the other side know basically why I am replying to that specific subject and what I am looking for. You may also find that those you communicate with appreciate this little “hint” in the Subject: field too!