Did you know that if you send an overly large attachment or too many attachments to one person you can fill their inbox up and cause all e-mail to follow to bounce? Yikes!!
Or, if you send them certain file types they may not have the software to open them?
Before ever sending attachments that you think are cool or neat or 20 of the latest family photos, ask first when would be the best time to send them. This gives the other side the opportunity to keep their inbox clear.
And before sending those family photos, resize them to a manageable size. To “see” photos they need not be larger than 800 pixels in width. By making this extra effort you greatly reduce the file size and download time of the photos as well.
It is also a very good idea when sending attachments of any kind to make sure they are in a format the other side can even open and has the software for! Documents are best sent in PDF — that’s pretty universal now — instead of operating system of software specific formats.
The last thing you want to do is shutdown someone’s e-mail box because you were only interested in what you wanted to do at the moment. You simply do not know the other side’s e-mail activity or inbox capacity to assume it is O.K. to arbitrarily send large attachments without notice. Because you didn’t take think being courteous to e important who knows what critical e-mails or opportunities will be lost because their e-mail is bouncing?
I have someone I communicate with that sends me attachments whether I need them or not — sometimes the same document in several formats — “you may need them”. That does me no good to have the same thing in multiple formats. Especially when I’ve asked them to please, please, please not send attachments of any kind — unless I ask. They still continue to do what they want instead — nice, huh?
Take a moment and think about what will help the other side — not what you think is best or what is easiest for you. Always ask first before sending attachments. Those you send to will most certainly appreciate that extra effort because you will be offering a level of courtesy rarely found online. How refreshing! 😉